13 Oct 2011
Attendees: Amit Shah, Rahul Sundaram, Kashyap Chamarthy, PJP, Saleem Ansari, Shakthi Kannan, Anurag Patel, Satya, Murty, Shreyank, Ramki
- Add COEP, Red Hat logos to banners before printing
- Welcome letter from Jared received
- Aiming for completion by this weekend (Oct 16)
- Call for localisations -- translations of blog posts?
- Upgrade tier on hosting - site gets unavailable often
- To blog about new site and registration / talk submisison there.
- the places for stalls are identified within COEP campus
- cucoon requested for an extra room to keep the MRP items as they called them, they don't want to carry things back and forth for 3 days
- Cucoon wants to setup Staellite Kitchen?
- TODO: send them a final menu
- Setup Coupons for Speaker Lunches
- Another item for printing
- Wifi and power supply at COEP - Shreyank
- the only power points the audi has are near the stage
- and they have only 2 wifi access points in there.. so they say at max 30 people can be accommodated
- wifi repeaters/routers -- 30K ~ cost -- Get back to this.
- the rooms mostly have power points on both sides. Though we'll need the longer extension cords along with the power strips -- We have 14
- 15 amps junction box -- Mr. Murthy will take a look at it on Saturday.
- Some traditional welcome and opening for the event
- Electricity checks - Shrink + Murty
- Wifi Router/ Repeater checks -- Ensure things are working
- Shrink: ensure there's a wifi signal in the rooms we will be allotted. This makes sure we only need repeaters / signal boosters or if we need to add routers too.
- Identify banner sites and sizes to be printed depending on the locations. - Rahul
- Posters need to be put around the campus
- Check for viability and setup place for satellite kitchen - PJP + Murty
- Meet Volunteer team; get them all together once for briefing - pick a suitable time - Rahul
- Need to arrange commute for people from COEP -> FUDPub
- Anurag handling FUDPub at venue
- Volunteer team from COEP to be prepped on handling outflow of people from COEP to FUDPub venue.
- Satya to talk to volunteer team about this
- 15 OCT -- A sample tshirt will be provided.
- Rahul will send spreadsheet info to Murthy w/ details of international people and their travel schedule.
- Murty will arrange for cabs for Mumbai-Pune (and back) travel
- General Volunteer team meeting
- This saturday -- 15 OCT 2011
- F15, F16, Rawhide trees are synced
- Saturday(15-OCT) -- to check
- As we approach final stages, we should have a draft talk schedule ready to avoid last-minute hiccups
- Should be ready about 10 days before event
- Coupons for 'Lunch - day 1', 'Lunch - day 2', 'Tshirt', 'Swag' printed and given to participants
- Still under discussion for best way to do this
- F16 release too late to produce media; instead have a computer do isotousb conversions for participants
- countdown timer for blogs?
- Saleem + Rahul to look at this.
- ₹12 per piece from Venus traders
- Registration desk - Satya
- users need to register during FUDcon
- Printer, power, laptop, papers and volunteers required for registration desk
- need to have coupons for 'lunch', 'swag', etc.
1st on 24th Sep at RH office - done
2nd run on 8th of October at COEP
- No progress -- will drop this.
Deadlines, budgets:
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